Introduction
Greencore Homes are committed to helping you find the right opportunity in our business and to ensure we do this effectively we need to collect and use your personal data. We are the data controller for the personal data we collect from you and are therefore responsible for ensuring that we process it in accordance with all relevant data protection laws.
This privacy policy explains what personal data we collect when you apply for a job with us, how we use it, who we share it with and what rights you have in relation to it.
This privacy policy only applies to the personal data Greencore Homes processes about job candidates when undertaking recruitment activities.
Why we process your personal data
The table below explains what personal data we process, how we use that personal data and the legal reason, also known as the lawful basis, for each:
| What personal data we collect | Why we process your personal data | Lawful basis for processing your personal data |
| Biographical information about you, such as your name, address, date of birth, gender, preferred languages | To identify you | Consent and necessary to take steps towards entering into a contract should you be successful |
| Your contact details, telephone numbers, email address, postal address | Contact you in relation to your job application i.e. to make offers of employment and provide contracts if you are successful in your application | Consent and necessary to take steps towards entering into a contract should you be successful |
| Your CV or résumé, application form details, records of education, qualifications, skills and training | Assess your suitability for the vacancy you are applying for | Consent and necessary to take steps towards entering into a contract should you be successful |
| National insurance or other identification number, your visa, passport or permission to work documentation | Verify your identity and to determine that you are eligible to live and work in the UK | Consent and necessary to take steps towards entering into a contract should you be successful |
| Health details (including any disabilities that effect your ability to perform your work and that we need to assess and help us consider your workplace needs) and information about your ethnic origin (see equal opportunities below) | Make reasonable adjustments as per our Equalities Act obligations | Necessary to comply with our legal obligations as an employer by assessing your working capacity |
| Interview notes | Keep formal records of the recruitment process and our reasons for employing or not employing you | Legal obligation to ensure a fair and consistent selection process |
| We may ask you to provide details of your ethnic origin via our Equal Opportunities Form and whether you have been long-term unemployed. You do not have to supply this information. We process it strictly for the purposes of providing equality of opportunity for all, and for monitoring compliance with anti-discrimination legislation. | To provide equality of opportunity for all, and for monitoring compliance with anti-discrimination legislation | Legal obligation to ensure equality of opportunity and compliance with legislation |
| References and the results of criminal records (we will ask for your consent to do this at the reference/pre-employment stage if it is required) | Conduct background checks | It is in our legitimate interests to confirm the honesty and integrity of job applicants |
If you are unable to provide us with sufficient personal data, we may be unable to assess your suitability for the job applied for or to communicate with you. As your application progresses, we may need to ask you for more personal data. We will let you know what the consequences will be if we are unable to obtain and process personal data about you.
How long do we keep your personal data for?
We will keep records of your personal information only as long as it is necessary to process your application and to employ you.
If your application is not successful, we will keep your personal data for up to three years after the recruitment process has ended. We do this so we can consider you for other suitable vacancies that might become available. You can ask us to erase this data at any time.
If you send us your personal data on an unsolicited basis, for example, submitting a CV that is not connected to a specific role for which we are recruiting, we will retain your personal data for 12 months.
Who may we share your personal data with?
Like many companies, we use third parties to process personal data on our behalf (such as IT hosting or recruitment software companies) – these are called ‘data processors’. We have contracts, policies and procedures in place to ensure these companies safeguard personal data entrusted to them, and to only use it under our instructions and for the purposes outlined in this notice.
Individual rights
As a data subject, you have a number of rights in relation to your personal data.
Under certain circumstances, by law you have the right to:
Request access to your personal information (commonly known as a ‘data subject access request’). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
Request rectification of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
Request the transfer of your personal information to another party.
You also have other rights related to automated decision making, including profiling.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us using the detail below:
Greencore Homes Ltd
Email address: enquiries@greencorehomes.co.uk
Postal address: Unit 1 Bicester Park, Charbridge Way, Bicester, OX26 4SS
Telephone number: 01865 110044
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Changes to our Privacy Policy
Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
More information & Complaints
Should you have any questions regarding this privacy notice or if you wish to make a complaint about how we process your personal information, please contact us using the details above.
You are also able to make a complaint to the Information Commissioner’s Office (ICO) if you think your data protection rights have been breached in any way by us.
You can do this by contacting the ICO at; Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, or calling 0303 123 1113.
Alternatively, visit the ICO website or email casework@ico.org.uk.